Student Pass Renewal

 STUDENT PASS – RENEWAL

CHECKLIST DOCUMENTS FOR  RENEWAL STUDENT PASS [Download]

Students applying for renewal will be issued with a student pass with a maximum duration of 12 months. To avoid overstaying your student pass, UTM recommends that the Student Pass Renewal application be submitted (together with all required documents) 2 months the student pass expiry date.

  • Please renew your student pass two (2) months before expiry date. Students are responsible to monitor the expiry date of your pass (i.e. Student pass expiry on 15 February 2019, you can submit renewal by 15 December 2018 or Pass expiry on 20 September 2019, you can submit renewal by 20 July 2019 )
  • Overstaying is an offence in Malaysian Law. Immigration will impose a penalty ranging from RM1,000 – RM5,000 depending on the duration of your overstay.
  •  Students who are late in submitting their application for the renewal of Student Pass will be required to pay a penalty and UTM may impose fine.
  • Additional requirement Undergraduate student: Must submitted attendance report (>80%) and CGPA must above >2.00

Q: HOW MUCH COST FOR RENEWAL A STUDENT PASS?
A: It will cost student range RM750-RM850 (depend on country)  for 12 month pass renewal  inclusive health insurance, EMGS fee, Multiple Entry Visa fee ( Immigration fee) , i-card  and UTM admin fee. Student have to pay to 2 separate account that is EMGS and Bendahari UTM for renewal process. 

Q: WHAT IF LATE SUBMISSION FOR RENEWAL OF STUDENT PASS?
A: UTM International will impose a fine for late submission of renewal of student pass. If student submit within 
a. 5-7 weeks before expiry – fine RM50
b. 2-4 weeks before expiry – fine RM100
c. < 0-2 weeks before expiry – fine RM150+ RM1,100 for Special Pass & Immigration compound 
 
Q: HOW LONG WILL IT TAKE TO COMPLETE RENEWAL OF STUDENT PASS? (Read Renewal Flowchart)
A: It should take around 5-7 weeks   upon receipt of a complete document and payment. You have to submit the document at UTM International counter. The application for renewal must be send through EMGS by the University  to obtained Supporting Letter prior submission for sticker endorsement at Immigration Department.
 
Q: I’M REMOTE SUPERVISION STUDENT AND STILL WORKING AT HOME COUNTRY.  I CANNOT STAY LONGER TIME IN MALAYSIA FOR WAITING RENEWAL PROCESS TO COMPLETE.
A: You can submit a documents and payment for renewal your student pass +-45 days before you plan to come to UTM/ Malaysia. UTM International  do accept to received a renewal documents and payment from your representative/ friend for submission  to UTM International  (Note: student have to pay to 2  different account that is  EMGS and UTM) .Upon arrive at UTM/ Malaysia (or after EMGS tracking show progress 90%), please submit your passport at UTM International  for sticker endorsement  at Immigration Department. You can track your renewal application progress at EMGS website at  http://educationmalaysia.gov.my . It  will take 10 -14 days for sticker endorsement at Immigration Department.
Note:
1. This process is only allowed within 60 days before expiry of pass.
2. Immigration may required entry stamp to Malaysia on your passport before approve your renewal application. In this case, you can only submitted renewal application after entering to Malaysia.
 
Q: WHAT IF IMMIGRATION/ EMGS REJECT MY PASS RENEWAL?
A: If your application for renewal of student pass is rejected by EMGS/ Immigration Department of Malaysia, you are required to defer your studies  and return to your home country. You will be required to apply for a new student pass.
 
Q: DO I NEED TO SUBMIT MY PASPORT WHEN APPLY FOR RENEWAL?
A: NO. You are required to submit your original passport only when EMGS  tracker show progress of 90% (usually take 2-3 weeks after submission of document to UTM). Track your renewal progress at https://educationmalaysia.gov.my/
 
Q: I WOULD LIKE TO SEND A PASSPORT FOR RENEWAL AND WILL RETURN TO MY COUNTRY/ OR TRAVEL  BY FLIGHT. CAN I PURCHASE AIR FLIGHT TICKET BEFORE MY PASSPORT READY?
NO! Students are not allowed to purchase any flight ticket before obtaining your student pass/passport from UTM International to avoid any problem arises afterwards. Please note it will take 5-6 weeks for renewal process. UTM International will not liable for any late approval by Immigration
[see renewal process flowchart] 
 
 
For more FAQ, please visit  [HERE]


 REMINDERS

OVERSTAY PENALTY

Students are responsible to monitor the expiry date of your pass and visa. Overstaying is an offence in Malaysian Law. Immigration will impose a penalty ranging from RM1,000 – RM5,000 depending on the duration of your overstay. You may be blacklisted and deported back to your home country. You can be prohibited to enter Malaysia for a period of time. You may even be imprisoned. UTM will also impose a daily penalty charge for overstayed students.

STUDENT PASS CANCELLATION

Leaving Malaysia without  cancelling your student pass will result in the forfeiture of your Personal Bond deposit by Immigration Malaysia and can cause consequences if student decides to apply to another University within Malaysia.


[EMGS BANK ACCOUNT NUMBER]

[FAQ ON VISA RENEWAL]